• Tue. Jun 15th, 2021

What are the benefits of using Microsoft Exchange Server?

ByGeorge Newman

May 17, 2021
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Microsoft Exchange Server is a premier mail server and accounting server developed by Microsoft Corporation. It runs entirely on the Windows Server operating system, though there are service packs available for both the desktop and the server editions. The latest version, Exchange Server 4.5, is the one used by millions of companies around the world. To put it in simple terms, Microsoft Exchange Server stores data in a database that can be accessed by users via a web browser or email. Users can log on to an exchange server with a user name and password and make any changes or send and receive emails.

This service provider enables you to create a centralized location for your company’s contacts, calendars, contacts, tasks, email and other communication tools. This e-mail platform also enables the storage and safe keeping of important documents and files. Apart from this, the Microsoft Exchange Server also offers Microsoft SharePoint solution, Microsoft Office application, Microsoft Business Center and Microsoft Project.

In case you have your own company’s infrastructure, you need to ensure that it is backed up regularly. For this, you need either dedicated Microsoft Exchange Server servers or you can opt for the web-based version. With these servers, you can experience a number of features that include Microsoft SharePoint, Microsoft Business Center and Microsoft Project. These applications are designed specifically for web use and provide a highly functional and efficient e-mail platform for your organization. Another great advantage of these types of services is that they are integrated with the Microsoft 365 service and Microsoft Office suite.

One of the most important benefits of Microsoft Exchange Server is its ability to connect to Microsoft SharePoint.

SharePoint is an integrated content management system that provides clients with a platform to manage their business needs. The system basically connects all the different websites of a company and stores them on the server so that multiple sites can be connected to the SharePoint. This gives companies the opportunity to create and share documents and other files online. With such capabilities, companies will definitely find it easier to collaborate with other companies and other offices. One of the major advantages of using Exchange Server on-premises is that it lets users take advantage of the advanced features offered by Microsoft SharePoint.

On-demand access to mail server features is one of the biggest disadvantages of using Windows servers.

Windows users cannot easily install third party software on their servers, because the operating system license does not allow it. So, when a third party company wants to add a module to the exchange server, they will have to wait for the licensing agreement to be cleared by Microsoft before they can do so. If you have Windows servers running on the front-end office network, you may face issues as soon as users become aware of the fact that they can access your mail server via a URL. The URL will require the authorization code given by Microsoft and won’t be able to be changed if the current authorization code is no longer valid.

Another drawback that has been pointed out against Windows based exchange servers is the slow performance observed during heavy traffic. Even when a small amount of data is exchanged, the Windows operating system would fail to respond fast enough to prevent loss of important data or the inability to establish connections to other servers on the network. The Windows registry would also become cluttered with entries resulting in the server becoming slower. For this very reason, some companies prefer to use an Active-active clustered hosting solution since the cluster enables the users to make use of the most recent technologies without any difficulty. The cluster enables the exchange server to use the technology called active-active grouping where multiple servers are grouped together based on the physical configuration or load balancing aspects of each machine.

Active-active clustered hosting offers a good solution for the companies that cannot afford the costs of Microsoft Exchange Server with its very advanced features. In case of the users, this also offers them with the option of using open source solutions like the Co-existence with Microsoft Exchange Server. With this solution, users would only need to create a user account on the Co-existence server that would allow them to create and store their own cluster nodes. They can then configure their settings in the user account and connect these nodes to Microsoft Exchange Server through the TCP/IP protocol to save precious time.

  • IMAP4 is the most commonly used IMAP client on the market today. An Outlook email client connects to an IMAP server to access mailbox data.
  • If you want to access this data from Outlook, you need to connect to an IMAP4 server.
  • One advantage of IMAP4 over other methods of accessing mailbox data is the IMAP4 enables a user to check whether there is fresh data in their mailbox and determine if they should send a new request for data.
  • However, IMAP4 isn’t able to provide the best performance when it comes to large amounts of data or a variety of mailboxes.